We are searching for a talented and motivated event coordinator to organize outstanding and unforgettable events. You will be responsible for every part of event preparations, such as choosing venues, coordinating food & beverage, developing run of shows and scheduling, and evaluating success afterward.

As the event coordinator, you should be well-organized and possess a sound knowledge of vendor management. Excellent communication and attention to detail skills are vital in this role, as you will be managing multiple events simultaneously.

Responsibilities:

· Perform research to gain deep understanding of different requirements and details of each event

· Plan and organize events in accordance with financial and time restraints

· Identify and communicate requirements and expectations for each event.

· Look for and compare different vendors (catering, decorators, musicians etc.)

· Book venues, caterers/vendors, photographers, and schedule speakers.

· Liaise with vendors, exhibitors, and speakers during the event planning process to ensure everything is in order.

· Maintain event budgets.

· Coordinate marketing and promotion of events with Chamber staff

· Manage event calendar listings, RSVP lists, and ticket sales.

· Conduct final inspections on the day of the event to ensure everything adheres to standards.

· Manage all event set-up, tear down, and follow-up processes.

· Assess an event’s overall success and submit findings.

· Plan, schedule and organize time slots and speakers at event

· Oversee day-of staff

· Handle, coordinate and oversee all event operations

· Track the overall even expenses regularly

· Carefully supervise event preparation activities

· Create and present post event reports

Requirements:

· Well-organized with excellent multi-tasking abilities.

· Outstanding vendor management skills.

· Strong communication and interpersonal skills.

· Proactive, and focused on finding solutions to resolve problems in a timely manner

· Sense of ownership and pride in your performance and its impact on company’s success

· Critical thinker and problem-solving skills

· Team player

· Good time-management and organizational skills